RECOMMENDATION RE FEASIBILITY INVESTIGATION FOR REGIONAL AQUATIC CENTRE/WATERPARK

Next Tuesday 20th November a report will be presented to Council to progress the Scoping Study into the feasibility of establishing an Aquatic Centre/Waterpark within the region.

As per my previous posts on this subject, I need to make it clear that apart from the $100,000 allocated for this study, no decision has been made by Council to construct the facility and no other funding has been allocated in the 2012/13 budget.

Background:

At the Council Meeting of 21 February 2012, I successfully moved the following motion:

“That Council resolve to allocate funding in the 2012/13 Budget for a scoping study into the feasibility of establishing a Regional Aquatic Centre and Waterpark.”

In accordance with this resolution a project proposal was prepared.

Building on previous investigations the scope incorporates a number of progressive and incremental stages to advance the project to an ‘investment ready’ proposal for a new Regional Aquatic Centre incorporating water leisure infrastructure for the Bundaberg Region.

Activities to be undertaken include:

  • A needs analysis by reviewing existing strategies and trends of swimming within the region, incorporating commentary on the potential benefits of water leisure components;
  • Examine the potential for tourism and economic benefits including events attraction implications;
  • Perform region wide site identification for potential facility, focusing on existing community reserves and existing Council owned freehold land with one ‘ultimate’ site that does not consider tenure or ownership;
  • Strength, Weakness, Opportunities, Threats Analysis of each identified site (no less than 6 sites) with particular consideration towards: functionality; tenure; zoning; neighbouring land uses; accessibility; proximity to population centres including future growth projections; statutory approvals necessary; and trunk infrastructure requirements (road, water, waste water, stormwater, electrical etc).
  • Council resolution of the two most preferred sites to proceed to Land Use Plans including establishing the required balance between the aquatic / swimming component and the recreational / water leisure features with auxiliary infrastructure considerations. Included within the Land Use Plans will be graphics or photographic examples of the proposed infrastructure;
  • Community consultation on the two short-listed options with the feedback received forming part of the selection of the site to advance to conceptual designs;
  • Council resolution of the preferred location proceeding to geotechnical investigations and site specific conceptual designs of all aquatic, water leisure and auxiliary infrastructure, to be accompanied by Capital Cost estimate;
  • Forecast operational cash flow of proposed facility including all operational expenditure, likely revenues, depreciation, renewal expenditure and whole of life costings; and
  • Management options and recommendations to maximise facility potential. All activities are scheduled to be completed in the 2012/13 financial year.

To deliver these outputs requires several professional disciplines sourced from external consultancy consortiums.

Procurement assessment was conducted by the major projects unit with a quotation request document issued to five (5) suitable consultancy firms for their consideration.

Submissions closed at 10.00 am on Monday 29 October 2012 and Quoters were required to price a schedule with a lump sum price.

An evaluation of Quoters was conducted with the following points considered as part of assessment:

a) Experience of the company in delivering similar projects 20%

b) Management and technical skills of the project team 20%

c) QA, WPHS Systems and Insurances 10%

d) Time Performance 10% e) Price 40% Quoters were asked to supply sufficient information to enable the above factors to be considered.

A total of two (2) submissions were received and a list of the Quoters is below with their price (including GST) and weighted assessment scores:

1. ADG (Strategic Leisure Group) $125,950 Score 87%

2. Ross Planning $98,500 Score 91%

Recommendation: That the quotation of Ross Planning (dated October 2012) for Feasibility Investigations for a Bundaberg Regional Aquatic Facility – in the sum of $98,500 (inclusive of GST) – be accepted.

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